Membership Management Software from MicroPower

The Membership software module has been designed specifically for sporting and other Clubs, and will provide all the functionality needed to handle the requirements of your Club.

General Ledger integration.
The Member's ledger is fully integrated with the General Ledger. Invoices can be processed on a Cash or Accrual basis.

Multiple Fee Categories
You can create as many membership categories as you require. Each category carries the subscription fee for annual, half-yearly, quarterly or monthly billing. Statistical information is kept on the number of members in each category together with the member ceiling and number on the waiting list for each category. For Golf Clubs, playing rights for each membership category are kept and used in the Golf Management system to check the player's eligibility to play in the competition.

Other Charges
There is no limit to the number of other charges you may want to create for such items as Locker Rental, Affiliation Fees, Insurance, etc. Individual members may be linked to these charges when generating subscription invoices or for raising ad hoc charges.

Member Billing
Member subscription billing is an automatic one-step operation generating charges and invoices on an annual or cyclical basis as required. A range of invoice and statement formats with Club logos etc. are available as standard or if you wish, alternative formats can easily be created to suit your requirements. GST is calculated automatically on all transactions where required.

Instalment Plans
Flexible instalment plans can be established for any member. Entrance fees, subscriptions etc. may be split into any number of payments over any period of time. If required administration charges can be generated automatically when creating the instalment plan. Reminder notices or invoices can be printed automatically according to due date.

Direct Debits
The Direct Debit feature allows you to manage the payments by members directly into the Club bank account. The system keeps track of payments due, provides a data file or report which may be sent to the bank and automatically updates the member's account on your database.

Multiple Accounts
You can set up any number of different account types you require. These may be used for subscriptions, house levy or bar accounts, etc. Transactions may be posted to nominated accounts and separate or combined statements can be produced as required.

House Levies
The system allows you to manage House levies and purchases. Forfeitures can be generated for unused credits if and when required.

Search Engine
The Search facility is a powerful tool that enables you to create selective lists of members for reporting, marketing, label printing, mail merges, database updates or billing. Lists may be compiled based on a wide range of selection criteria which you specify, such as categories, age ranges, birthdays, join dates, players' handicaps, sex, financial/unfinancial, occupations, marketing groups, etc.

Reporting
A wide range of membership reports is provided and if you wish to create your own reports a report generator comes as part of the system.

Special Groups
A powerful feature of the system is the ability to classify your members by special groups. These classifications can be used for selective marketing, mailings, label runs, reporting etc. to specific groups.

Member History/Notes
The system allows you to keep notes and history for each of your members. Entries may be classified by type and are dated for selective reporting or enquiry at any time. Word documents associated with the member can be linked and retrieved when required.

Waiting List
The system provides waiting lists for members wishing to join the club as well as existing members waiting for vacancies in another category. When vacancies occur you are notified automatically, and reports may be produced at any time to show the applicants in priority order.

Resigned Members
Members may be transferred to the 'resigned' file when required. All details about the member (including history, handicap and round details etc.) are kept and returned if you wish to reinstate the member.

Corporate & Family Groups
The system allows you to identify and link members as corporate or family members for the purpose of billings and mailings. Financial postings may be made to individual member accounts or to the nominated.